Submitting an Application

Do I need to prequalify to bid on school district projects?

On September 30, 2012, the Governor signed Assembly Bill (AB) 1565, adding Section 20111.6to the Public Contract Code. The bill requires a School District with ADA over 2,500 to prequalify bidders for construction contracts awarded on or after January 1, 2014 if (1) the total project value is $1,000,000 or more, and (2) the project is funded, in whole or in part, with State bond funds.

How do I apply to prequalify to bid on school district projects?

The prequalification process will begin with on-line registration. Once registered, Contractors will be directed to an on-line Prequalification Questionnaire. After completing the Questionnaire, the Contractors submit the Prequalification Questionnaire to the district. Once the Prequalification Questionnaire is completed and submitted, the School District will receive the Prequalification Questionnaire and attachments. The School District will review and will use this information as the basis for rating Contractors in respect to the size and scope of contracts upon which each Contractor is qualified to bid.

Does it cost to prequalify to bid on school districts projects?

No, this service is provided to you at no cost.

How do I attach documents?

There will be an attachment control on questions requiring attachments. You will be able to browse your computer’s files and select the appropriate file to upload.

What will happen after I submit my questionnaire?

Once the prequalification questionnaire is completed and submitted, the School District will receive the prequalification questionnaire and attachments. The School District will review and will use this information as the basis for rating Contractors in respect to the size and scope of contracts upon which each Contractor is qualified to bid.

How will I know if I’m prequalified to bid?

You will be sent an email notifying you of your status and your bid limit.

How does the district determine if I’m qualified?

The district has developed a standardized questionnaire based on model guidelines for rating bidders developed by the Department of Industrial Relations and have adopted and applied a uniform system of rating bidders on the basis of the completed questionnaire and financial statements.

What can I do if the District says I’m not qualified?

A contractor may appeal its failure to prequalify or its prequalification ratings by delivering a written notice and request for a hearing setting forth in general terms the basis of the appeal. The contractor must deliver the written notice to:

Brett Mitchell
Bond Program Manager
5320 Hemlock Street, Room 13
Sacramento, CA 95841
(916) 971-5780
brett.mitchell@sanjuan.edu

The contractor must deliver such written notice promptly upon receipt of the District’s notice of prequalification status, but in no event later than five (5) days following the date of the District’s notice of prequalification status. The contractor is cautioned that its notice of appeal may need to be delivered earlier than the five (5) days based on the bid advertisement schedule for any pending bid date for which the contractor seeks prequalification. If the contractor gives the required notice of intent to appeal and requests a hearing, the hearing shall be conducted so that it is concluded by 2:00 p.m. two (2) calendars days prior to any pending bid date for which the contractor seeks prequalification. The hearing so provided shall be an informal process conducted by a panel to whom the Board of Education of the District has delegated responsibility to hear such appeals (the “Appeals Panel”). At the hearing, the contractor will be advised of the basis for the District’s prequalification determination. The contractor will be given the opportunity to ask questions, present information and present reasons in opposition to the prequalification determination. At the conclusion of the hearing, the Appeals Panel will render its decision.

The contractor waives any and all rights to challenge the decision of the District, whether by administrative process, judicial process or any other legal process or proceeding if it fails to deliver its written notice and request for hearing as set forth herein.

How is my prequalified dollar bid limit determined?

The approval limit is 75% of Aggregate Bonding Capacity when the evaluation score is 198-237 and 80% of Aggregate Bonding Capacity when evaluation score is 238 or higher. Follow the scoring tips embedded within the questionnaire to maximize your score.

What if I can’t complete the questionnaire in one session?

You can save your work at any time and return to your Questionnaire at a later to complete the process.

How do I renew my application?

You will receive a notification prior to expiration of your term and be able to login, update the questionnaire, and resubmit for a new one-year term.

Getting Started

How do I access the on-line questionnaire?

First you will log on to the QualityBidders site and select sign up. You will be directed to fill out basic information, such as company name, your name, email address etc. You create a password that you want to use. Agree to the Terms and Conditions and select Sign Up. You will then be sent an email instructing you to confirm your Sign up request. Once you select confirm, you will be directed back to the QualityBidders site, where you select the Application tab and began to fill out the Questionnaire.

What if I don’t get a confirmation email?

Go back to the main QualityBidders site and select Sign Up. There will be a link on that screen that says “Didn’t receive confirmation instructions”. You will be directed to enter in your email address, and then press Resend Confirmation Instructions. You will be sent an email with instructions how to confirm your Sign up request.

What if I forget my password?

Go back to the main QualityBidders site and select Sign Up. There will be a link on that screen that says “Forgot your password”. You will be directed be directed to enter in your email address, and then press Send Reset Password Instructions. You will be sent an email with instructions how to re-set your password.

Getting Help

What if I need to contact the district?

Access the tab labeled 'Contact' where you can get help by sending a message directly to the district.

What if I have technical trouble with the questionnaire?

Access the tab labeled 'Contact' where you can get help by sending a message directly to the technical support team.

Staying Safe

Is my information confidential?

The questionnaires and financial statements shall not be public records and shall not be open to public inspection; however, records of the names of contractors applying for prequalification status shall be public records subject to disclosure under Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code.

How is the information I submit with my application protected?

All data is stored on a set of secured servers in a protected environment that has passed industry standard security standards. All documents that are uploaded are encrypted and are only accessible by school district personnel. All data passing through the Internet is encrypted during transit to prevent exposure to unapproved parties.